Student Employee Accounts

When a student is hired into a paid position, a second active directory / email account is automatically created for them. 

• With this setup, when a student leaves a position it's easier to be sure that access rights they've been granted as part of their employment get turned off without worrying about their student access also being impacted.

• This ensures that students can keep their student email and documents separate from their work email and documents.  This is especially important for students who work in roles where they might handle personal information such as researchers, business office workers, and teaching assistants.

• Some students work for a department that is not their home academic department and the accounts might need to be treated differently.

• For students who work in a non-academic role this split is especially important under PPM135-III.A.2  

• The employee account will be set up and provisioned for gmail by default, but can be provisioned for O365 email if needed.

• If the student is an undergrad and one of our units is the primary employer, we will move the account into our OU for management.

• If the student is a grad in one of our departments, we will move the account into our OU for management regardless of primary employer.

If you are a DSA, note that the account that is set up in AccessLink must be the employee account.  If you enter the student account, the busines account claim process will not work and the student won't be able to access EcoTime, UCPath, or other systems.